02/08/2019

Program Coordinator, Eastern Region & Fund Development

Who we are:

For over 25 years CSH has been a game-changer for the most vulnerable people in our country

  • Helping communities create 200,000 homes for individuals and families who did not have one;
  • Bringing hope to thousands who thought they would live on the streets or reside in institutions; and
  • Ensuring not only a stable home for each, but access to the services that brought healthcare, recovery and training to their doorsteps.

Not only has CSH proven supportive housing works and changes the lives of individuals, families and communities, we have done so while creating a family of nationally recognized experts who stay committed to our organization and mission throughout their careers. We attract talented professionals, offer competitive salaries with benefits, generous family leave and PTO, and fully embrace the philosophy that a sustainable work-life balance is desirable and achievable. With the aim of attracting good people who possess the confidence and drive to get the job done, CSH is now accepting applications for a Program Coordinator to work with our Eastern Region and Fund Development teams.

Why we need you:

CSH is seeking a detail-oriented individual to perform a wide array of administrative, programmatic and operational activities in support of CSH’s Eastern Region and Fund Development teams.

 What you will do:

  • Provide administrative and project support to the CSH Eastern Region and Fund Development teams including contract management, report editing, scheduling and hosting webinars and meetings, and managing subcontracts.
  • Support the Eastern Region teams by organizing files, generating reports, and developing strategies to improve operational efficiency and quality of products.
  • Assist with project management and financial compliance including completing expense and time-keeping reports; monthly account reconciliation, and tracking check requests and disbursements.
  • Assist with data collection, reporting, and maintenance of organization-wide databases.
  • Assist with internal and external communication efforts and website content development.
  • Manage the CSH Raiser’s Edge donor database including data input, acknowledgement letters, donor research and reports, weekly/monthly and annual revenue reports, reconciliation with Finance on a monthly basis, as well as ensure the integrity and accuracy of the database for future relationship-building activities.
  • Grants and Contract Support: Provide support to fund development team on set up and maintenance of electronic and hard filing.
  • Reporting and revenue reconciliation: Reconcile monthly revenue receipt with the finance department; review and comment on finance’s monthly revenue reports. Compile both monthly and quarterly list of CSH grant and contract awards, pending proposals and active prospects.
  • Assist with special projects as assigned by the Managing Director and Chief Development Officer.

General Administration

  • Support the operations of the physical office in Connecticut by maintaining the office supplies and equipment; providing reception support with incoming and outgoing deliveries, visitors, and mail; and providing administrative assistance to staff in the office.
  • Assist staff with preparing for in-person and online trainings through troubleshooting, photocopying, shipping, ordering supplies, ordering food, and other duties as requested.
  • In coordination with headquarter staff, manage equipment purchases/leases and vendor relationships, maintenance of the computer network, phone system, and other office systems.
  • Set up and coordinate telephone, videoconference, WebEx, Skype, and face-to-face meetings.
  • Support Eastern Region Directors in managing files, vendors, consultant contracts, issuing check requests, invoicing, and monitoring financials.
  • Work with the Human Resources team to schedule job interviews and post available jobs.

Program and Project Support

  • Coordinate with the Training Center to produce webinars and assist with trainings.
  • Manage subcontracts, invoicing and disbursements.
  • Develop tools and trainings to support successful project management and time management practices for CSH.
  • Provide administrative support to staff on specific projects that may include data collection, data entry, data analysis, creating graphs and charts, assembling and editing materials, and maintaining a library of information.

Event Planning and Logistics

  • Create, send and manage invitations and RSVPs for trainings, workshops and other events.
  • Assist with the development and maintenance of training curricula and materials.
  • Resolve logistical, meal and travel needs for meetings and events including managing vendor contracts, site relationships, and registration.

 

Where you will work:

This position is based in our Hartford, Connecticut office with travel to the New York City office 2-4 days per month.

 How we work:

All CSH staff share a common competency framework. These guide our approach and in turn, help us create value. CSH staff are adaptable, entrepreneurial, creative, flexible, and problem solvers. We are strategic thinkers with a sense of humor, persistence, and a commitment to treating others with respect.

Successful candidates will be adaptive, entrepreneurial problem solvers with a demonstrated commitment to social justice. It is important to articulate and pursue new visions and ideas for supportive housing, and the role it can play in solving complex problems. The successful candidate will be adaptable, entrepreneurial, creative, flexible, and a problem solver.

  • High school degree or equivalent. College level-degree preferred. Experience may substitute for education.
  • Minimum 3 years of office management experience.
  • Demonstrated proficiency and skills in using Windows-based applications including Word, Access, Excel and Outlook, PowerPoint, and web sites.
  • Highly organized and detail-oriented.
  • Excellent interpersonal, communication and organization skills.
  • Ability to take initiative, effectively prioritize multiple tasks in a fast-paced environment, and work independently.
  • Must be able to maintain the confidentiality of sensitive materials and information.
  • Familiarity with and/or interest in issues related to supportive housing including homelessness, affordable housing, community development, social service delivery, etc. a plus.
  • An understanding of the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities.
  • Be physically present in the Connecticut office to ensure smoothly daily operations and to provide a stable presence.
  • Expectation to spend 2-4 days/month in the CSH headquarters in New York City. Occasional travel to training or team meetings.

Interested in joining our team as a leader in the national supportive housing movement?

To Apply:

Candidates should apply by clicking on the link below. All candidates should attach their Resume, Cover Letter and Salary Expectations as one Microsoft Word or PDF document.

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